Bookkeeper

KEY ACCOUNTABILITIES:

·       Accounting:

o  Accounts Receivable, Accounts Payable, General Ledger, and reconciliations, assist with budget tracking, ratio analysis, and audit preparation.

o  Support compliance and regulatory requirements.

o  Maintain internal controls.

·       Reporting:

o  Prepare monthly and quarterly financial reports.

o  Assist and communicate with Friendship Centres for reporting and budgeting.

o  Keep track of reporting timelines.

·       Contract Documents:

o  Assist in creation of contract documents pertinent to funding (i.e. contribution agreements, payment letters, updated cashflow templates, etc.).

o  Develop and maintain efficient and effective recordkeeping systems and procedures.

·       Other Duties:

o  Other duties as assigned by the CEO, COO, and CFO.

KEY ACCOUNTABILITIES: PAYROLL:

The Bookkeeper will have primary responsibility for the day-to-day administration and processing of payroll for approximately 20 employees. The Bookkeeper will independently manage the complete payroll cycle, ensuring payroll is accurate, timely, compliant and properly recorded.

Responsibilities include:

• Process semi-monthly payroll accurately and within established deadlines.
• Maintain accurate employee payroll records, including new hires, terminations, salary changes, vacation, leaves and other payroll-related information.
• Process regular and special payroll adjustments, including statutory holiday pay, vacation pay, allowances, deductions and other earnings.
• Calculate and process statutory payroll deductions, including CPP, EI and income tax.
• Administer employee benefits and other payroll deductions and ensure accurate remittances.
• Prepare for the CFO to submit: payroll remittances to the Canada Revenue Agency (CRA) and other applicable agencies within required deadlines.
• Maintain accurate vacation, wellness and other applicable leave balances.
• Prepare Records of Employment (ROEs) and other required payroll documentation.
• Prepare and distribute employee pay statements and annual tax forms, including T4s and T4As, as applicable.
• Respond to employee inquiries regarding payroll, deductions, vacation balances, benefits and other payroll matters.
• Maintain strict confidentiality and security of employee payroll and personal information.
• Reconcile payroll reports and payroll-related accounts and ensure payroll records agree with the general ledger.
• Prepare payroll journal entries and provide payroll information required for financial reporting.
• Process payroll using Paymate Harmony and ensure payroll information integrates accurately with Sage Intacct.
• Reconcile payroll information between Paymate Harmony and Sage Intacct.
• Liaise with payroll software/provider support and resolve payroll processing and integration issues as required.
• Prepare payroll reports and information for CFO, management and auditors, as required.

·       Complete year-end payroll reconciliation and reporting, including T4/T4A preparation and related filings.

·       Ensure payroll documentation is properly maintained in accordance with ANFCA policies and record-retention requirements.

·       Stay current with applicable federal and Alberta employment standards, CRA payroll requirements and other relevant payroll legislation.

·       Independently manage the complete payroll cycle, including payroll preparation, review, processing, remittances, reconciliations, reporting and employee inquiries, without reliance on the COO and CFO for routine payroll administration.